Privacy Policy

Effective Date: July 1, 2026

Your Privacy Matters

Trust is an important part of every coaching relationship. Whether you're simply visiting our website or considering working with HyggeBody, we're committed to treating your personal information with care, respect, and transparency.

This Privacy Policy explains what information we collect, how we use it, how we protect it, and the choices you have regarding your information when you visit our website or use our health coaching services.

By using this website, you acknowledge that you have read and understand this Privacy Policy.

Information We Collect

Depending on how you interact with our website and services, we may collect the following types of information.

You may voluntarily provide personal information when you:

Contact us through our website or contact form
Request information about coaching services
Schedule a consultation or coaching session
Subscribe to our newsletter or other email communications
Complete intake forms, questionnaires, or other coaching-related documents
Participate in surveys, promotions, or other optional activities

This information may include:

Your name
Email address
Phone number
General location (such as your city, state, or country)
Information you choose to share about your health goals, lifestyle, habits, or wellness concerns
Any other information you voluntarily provide

Please avoid sending highly sensitive personal or medical information through unsecured email or website contact forms.

Information Collected Automatically

Like most websites, HyggeBody automatically collects certain technical information when you visit the site. This may include:

IP address
Browser type and version
Device type
Operating system
Pages viewed
Time spent on pages
Referring websites
Approximate geographic location
General website usage information

This information helps us understand how visitors use our website so we can improve its content, usability, performance, and overall experience.

Cookies and Similar Technologies

Our website may use cookies and similar technologies to improve functionality, remember your preferences, analyze website traffic, and better understand how visitors interact with the site.

Cookies are small text files stored on your device by your web browser. Most browsers allow you to control or disable cookies through their browser settings. Please note that disabling certain cookies may affect how parts of the website function.

Additional information about cookies is provided later in this Privacy Policy.

Coaching Information

If you become a coaching client, you may choose to share personal information related to your health, lifestyle, habits, goals, challenges, and progress.

We use this information solely to provide health coaching services, personalize your coaching experience, communicate with you, and maintain appropriate coaching records.

While health coaching is generally not subject to the same legal privacy requirements as healthcare providers under the Health Insurance Portability and Accountability Act (HIPAA), HyggeBody is committed to treating your personal information with discretion and maintaining appropriate administrative, technical, and physical safeguards to help protect its confidentiality.

Information from Third-Party Services

If you choose to use optional third-party services available through our website, those providers may collect information in accordance with their own privacy policies.

These services may include:

Video conferencing platforms for coaching sessions
Website analytics providers
Email communication platforms
Online scheduling services
Secure payment processors
Embedded videos or other third-party content

We encourage you to review the privacy policies of any third-party service you choose to use.

Information We Do Not Intentionally Collect

Our coaching services are intended for adults aged 18 and older.

We do not knowingly collect personal information from anyone under the age of 18. If we learn that a minor has submitted personal information, we will take reasonable steps to delete it promptly.

How We Use Your Information

We use the information we collect to operate our website, provide health coaching services, communicate with you, and improve your experience with HyggeBody.

We may use your information to:

Respond to your questions or requests
Schedule consultations and coaching sessions
Deliver coaching services and maintain coaching records
Send newsletters, educational content, or updates (if you choose to receive them)
Improve our website, services, and educational resources
Analyze website performance and visitor engagement
Maintain the security and integrity of our website
Comply with applicable laws and legal obligations

We will use your personal information only for purposes consistent with this Privacy Policy or as otherwise permitted or required by law.

When We Share Information

Your privacy is important to us.

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

We share information only in limited circumstances, including:

With trusted service providers who help us operate our business, such as website hosting, analytics, email communications, video conferencing, scheduling, or payment processing
When required by law, court order, subpoena, or other legal process
When necessary to protect our legal rights, safety, or property
In connection with a business transition, such as a merger, acquisition, or sale of business assets, should one ever occur

Any third-party providers we work with are expected to handle your information responsibly and only as necessary to provide their services.

Confidentiality

Health coaching often involves conversations about personal goals, lifestyle habits, health concerns, and life experiences. We recognize that sharing this kind of information requires trust, and we don't take that lightly.

Information you share during coaching is treated as confidential and handled with care. We use appropriate administrative, technical, and physical safeguards to help protect the information you entrust to us.

There are, however, limited circumstances in which confidentiality may be disclosed or information may be shared, including when:

You provide written permission
Disclosure is required by applicable law
We believe disclosure is necessary to help prevent serious harm to you or another person
Information is needed to establish, exercise, or defend legal claims

Except in these limited circumstances, your information will not be shared without your permission.

How We Protect Your Information

We take appropriate steps to help protect the information you provide from unauthorized access, disclosure, alteration, or destruction.

These safeguards may include:

Secure password management
Encrypted communications where available
Secure cloud-based storage
Limited access to client information
Regular software and security updates

While we work to protect your information, no method of transmitting or storing electronic information is completely secure. For that reason, we cannot guarantee absolute security.

How Long We Keep Information

We retain personal information only for as long as reasonably necessary to:

Provide requested services
Maintain appropriate coaching records
Meet legal, accounting, or tax obligations
Resolve disputes
Enforce our agreements

When information is no longer needed, we will securely delete it or de-identify it whenever reasonably practicable.

Your Privacy Choices

You have choices regarding your personal information.

Depending on your location and applicable law, you may have the right to:

Request access to the personal information we maintain about you
Request correction of inaccurate personal information
Request deletion of your personal information, subject to legal or contractual obligations
Withdraw consent where consent is the basis for processing
Opt out of marketing emails by using the unsubscribe link included in our communications

Please note that we may need to retain certain information where required by law or for legitimate business purposes.

California Privacy Rights

If you are a California resident, we want you to understand your privacy choices. As a courtesy, and to the extent applicable, California privacy laws apply to our business, you may have the right to:

Know what categories of personal information we collect
Request access to the personal information we maintain
Request deletion of certain personal information
Request correction of inaccurate personal information
Limit certain uses of sensitive personal information, where applicable
Not be discriminated against for exercising your privacy rights

HyggeBody does not sell or share personal information for cross-context behavioral advertising, as those terms are defined under applicable California law.

To exercise your privacy rights, please contact us through the contact form on our website.

International Visitors

Although HyggeBody operates from the United States, visitors from other countries may access this website.

If you are located outside the United States, you understand that your information may be transferred to, stored, and processed in the United States, where privacy laws may differ from those in your jurisdiction.

Where applicable, we will process personal information in accordance with applicable privacy laws.

Responsible Use of Technology

We may use secure software tools, automation, or artificial intelligence (AI) technologies to assist with administrative tasks, educational content creation, scheduling, website management, or customer communications.

These tools are used to support our business operations—not to replace professional judgment or make coaching decisions on your behalf.

Any personal information processed through these tools is handled in accordance with this Privacy Policy and only as reasonably necessary to provide our services.

Third-Party Websites and Services

Our website may contain links to third-party websites or include content provided by third-party services. These websites and services operate independently of HyggeBody and have their own privacy practices.

We are not responsible for the privacy policies, content, or security practices of third-party websites. We encourage you to review the privacy policy of any website you visit before providing personal information.

Email Communications

If you choose to subscribe to our email updates, you may receive educational content, wellness resources, practice updates, or occasional announcements.

You may unsubscribe from marketing emails at any time by clicking the unsubscribe link included in those emails.

If you are an active coaching client, we may still send you important service-related communications, such as scheduling information, appointment reminders, or updates related to your coaching program.

Do Not Track Signals

Some web browsers offer a "Do Not Track" (DNT) feature that signals your privacy preferences to websites.

Because there is currently no universally accepted standard for responding to Do Not Track signals, HyggeBody does not respond differently to DNT browser requests at this time.

Changes to This Privacy Policy

As our business grows and privacy laws evolve, we may update this Privacy Policy from time to time.

When changes are made, we will update the Effective Date at the top of this page. Significant changes may also be communicated through our website or, when appropriate, through email.

Your continued use of our website after changes become effective constitutes acceptance of the revised Privacy Policy.

Contact Us

If you have questions about this Privacy Policy or how your personal information is handled, we're happy to help.

Please contact us through the contact form on our website.

HyggeBody Website: HyggeBody.com

A Final Note

Thank you for taking the time to read our Privacy Policy.

At HyggeBody, we believe trust is earned. Whether you're simply exploring our website or considering working together, we're committed to treating your personal information with the same care, respect, and thoughtfulness that guide every aspect of our coaching practice.